Free calculator: team capacity
Team capacity calculator
Translate team size and weekly time into a delivery target that accounts for meetings, administration, leave, and sustainable utilization.
Inputs and formula
- Annual gross hours = team size × weekly hours × (52 − vacation and holiday weeks).
- Capacity lost to meetings and administration = team size × coordination hours × working weeks.
- Target delivery hours per week = available weekly hours × utilization target.
Worked example
Five people working 40 hours for 48 weeks create 9,600 annual gross hours before meetings, administration, and the utilization target are applied.
Planning estimate caveat
This is a directional capacity estimate. Skill mix, interruptions, context switching, project complexity, and unplanned work can reduce usable delivery time.
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