100 Onboarding Apps for Growing Teams
Onboarding is rarely one task: it spans HR records, payroll, training, access, equipment, and human connection. These first 25 tools cover several parts of that workflow for solo founders and growing teams.
BambooHR
BambooHR manages employee records, onboarding checklists, e-signatures, and assigned tasks within its HR platform. It reduces scattered new-hire paperwork by centralizing forms and assigning onboarding responsibilities.
Rippling
Rippling connects HR, payroll, benefits, identity, devices, and application access in a unified workforce platform. It helps teams avoid manually coordinating employee setup across payroll, IT systems, and business software.
Deel
Deel helps companies hire, pay, and onboard employees and contractors across multiple countries. It addresses the complexity of collecting compliant hiring information for internationally distributed workers.
Gusto
Gusto provides payroll, benefits, hiring, and employee onboarding tools for small and midsize businesses. It helps employers replace manual tax forms and payroll setup with guided digital workflows.
Workday
Workday provides enterprise software for human resources, payroll, finance, talent, and employee lifecycle management. It helps large organizations standardize onboarding data across departments, locations, and workforce systems.
SAP SuccessFactors
SAP SuccessFactors offers cloud human capital management tools for recruiting, onboarding, learning, and performance. It helps enterprises coordinate structured employee transitions from accepted offer through early employment.
UKG Pro
UKG Pro combines human capital management, payroll, workforce management, and employee onboarding capabilities. It reduces duplicate employee data entry between hiring, payroll, timekeeping, and HR processes.
ADP Workforce Now
ADP Workforce Now provides HR, payroll, benefits, talent, and onboarding tools for midsize organizations. It helps HR teams collect onboarding documents without relying on email attachments and paper packets.
Paycor
Paycor offers payroll and human capital management software, including hiring and onboarding workflow tools. It helps managers track required new-hire actions instead of chasing tasks across separate systems.
Paylocity
Paylocity provides payroll, HR, benefits, talent management, and employee experience software for organizations. It helps teams deliver consistent onboarding steps while keeping employee information in one platform.
HiBob
HiBob is an HR platform for managing employee data, workflows, time off, and onboarding. It helps growing companies create repeatable welcome processes without building every checklist from scratch.
Freshteam
Freshteam supports recruiting, applicant tracking, employee onboarding, time off, and HR information management. It helps small HR teams move candidate details into onboarding without reentering information manually.
Zoho People
Zoho People is cloud HR software for employee records, onboarding, leave, attendance, and performance. It helps businesses replace fragmented spreadsheets with standardized employee onboarding records and workflows.
Personio
Personio offers HR software for recruiting, employee data, onboarding, payroll preparation, and time management. It helps European teams coordinate hiring handoffs so new employees receive timely tasks and information.
Charlie
Charlie provides HR software for employee records, time off, onboarding checklists, and workplace policies. It helps small teams formalize people processes that otherwise live in founders' memories and emails.
Factorial
Factorial provides HR software for employee management, documents, time tracking, and onboarding workflows. It helps administrators collect and organize employee documents without maintaining separate filing systems.
Humaans
Humaans is an HR information system that manages employee data, workflows, documents, and onboarding. It helps fast-growing teams maintain accurate employee records as roles, locations, and reporting lines change.
Remote
Remote supports global employment, contractor management, payroll, benefits, and international onboarding administration. It helps companies navigate administrative steps when hiring workers in countries without local entities.
Oyster
Oyster helps companies hire, pay, and manage globally distributed employees and contractors. It helps remote-first employers handle cross-border employment administration through a single service.
Papaya Global
Papaya Global provides global payroll, workforce payments, workforce management, and employee onboarding support. It helps multinational teams consolidate payroll-related onboarding data from different countries and providers.
Trainual
Trainual documents business processes, policies, roles, and training content for employee onboarding. It helps founders transfer repeatable operational knowledge without repeatedly explaining procedures to every hire.
TalentLMS
TalentLMS is a learning management system for creating, delivering, and tracking online training courses. It helps teams ensure new hires complete required training instead of relying on informal verbal instruction.
Docebo
Docebo is a learning platform for delivering training, managing content, and tracking learner progress. It helps organizations scale structured learning programs across large or geographically distributed employee groups.
Absorb LMS
Absorb LMS delivers online learning, course administration, reporting, and learner management for organizations. It helps training teams monitor onboarding course completion without manually compiling attendance records.
LearnUpon
LearnUpon is a learning management system for creating and delivering employee, customer, and partner training. It helps teams organize onboarding education for multiple audiences from a central learning environment.
Litmos
Litmos is a learning management system for delivering, assigning, and tracking employee training courses. It helps teams replace scattered training materials with structured learning paths and completion visibility.
360Learning
360Learning is a collaborative learning platform where teams create courses and deliver workplace training. It helps subject-matter experts turn internal knowledge into onboarding lessons without relying solely on instructional designers.
iSpring Learn
iSpring Learn is a cloud learning management system for publishing courses, assignments, and training reports. It helps managers organize new-hire training and monitor progress instead of manually chasing completion updates.
Cornerstone Learning
Cornerstone Learning provides learning management tools for assigning development content and tracking learner progress. It helps growing organizations standardize onboarding education across roles, locations, and compliance requirements.
Moodle Workplace
Moodle Workplace is an enterprise learning platform for managing programs, courses, certifications, and user groups. It helps administrators tailor onboarding curricula for different departments without building separate learning systems.
Talmundo
Talmundo is an employee onboarding platform that guides hires through preboarding and early employment journeys. It helps employers reduce confusing first-day logistics by giving new hires timely tasks and information.
Enboarder
Enboarder is an onboarding platform for creating personalized employee experiences, communications, and workflow journeys. It helps teams make onboarding feel more connected when new hires receive fragmented messages from multiple people.
Click Boarding
Click Boarding automates employee onboarding workflows, forms, tasks, and communications across the hiring lifecycle. It helps HR teams reduce manual coordination required to prepare paperwork, equipment, and first-week activities.
Appical
Appical provides digital onboarding journeys that introduce employees to company culture, tasks, and colleagues. It helps new hires navigate unfamiliar processes through guided experiences rather than disconnected welcome documents.
Zavvy
Zavvy is a people enablement platform supporting onboarding journeys, development plans, feedback, and employee engagement. It helps managers create repeatable onboarding plans when individual teams otherwise deliver inconsistent early experiences.
Leena AI
Leena AI provides HR service delivery software and conversational assistance for employee questions and workflows. It helps new employees find HR answers quickly instead of waiting for repeated responses from people teams.
Scribe
Scribe automatically creates step-by-step process guides by capturing actions performed in web and desktop workflows. It helps founders document recurring onboarding procedures without spending hours manually writing screenshot-heavy instructions.
Process Street
Process Street is a workflow platform for creating checklists, approvals, forms, and recurring business processes. It helps teams ensure every new hire receives consistent tasks instead of relying on memory or email.
SweetProcess
SweetProcess helps businesses document procedures, assign tasks, and manage recurring operational workflows. It helps small teams centralize onboarding instructions when essential know-how lives only in employees' heads.
Waybook
Waybook is a platform for documenting company processes, policies, and training content in organized manuals. It helps new hires learn established ways of working without searching through old chats and folders.
Notion
Notion is a connected workspace for creating documents, wikis, project pages, and shared databases. It helps teams assemble a searchable onboarding hub rather than sending new hires numerous separate links.
Guru
Guru is a knowledge management platform that organizes verified answers and company information for employees. It helps new hires locate trusted operational guidance without repeatedly interrupting experienced teammates for answers.
Slite
Slite is a collaborative knowledge base for writing, organizing, and sharing internal team documentation. It helps distributed teams give hires one place to understand policies, decisions, and working practices.
Loom
Loom lets teams record and share short video messages, walkthroughs, and screen demonstrations asynchronously. It helps founders explain tools and processes visually when live onboarding meetings are difficult to schedule.
Slack
Slack is a business messaging platform that organizes conversations into channels and supports shared workplace communication. It helps new hires quickly meet teammates and follow relevant discussions without relying on long email threads.
Microsoft Teams
Microsoft Teams combines workplace chat, video meetings, file collaboration, and channels within Microsoft 365. It helps organizations bring onboarding conversations and meetings together when communication is split across separate tools.
Asana
Asana is a work management platform for planning projects, assigning tasks, and tracking progress. It helps managers give new hires clear first-week priorities instead of ambiguous verbal task handoffs.
Trello
Trello is a visual project management tool that organizes work into boards, lists, and cards. It helps small teams visualize onboarding steps so hires can see what is complete and next.
monday.com
monday.com is a work management platform for coordinating tasks, projects, workflows, and team updates. It helps teams track onboarding responsibilities across HR, managers, and IT without scattered status requests.
ClickUp
ClickUp is a productivity platform for managing tasks, documents, goals, and team workflows. It helps founders consolidate onboarding work and reference materials when several tools create unnecessary switching.
WorkBright
WorkBright digitizes employee onboarding paperwork, collects signatures, and helps employers manage new-hire documents. It reduces manual form chasing by giving new hires a mobile-friendly way to complete paperwork.
ClearCompany
ClearCompany combines recruiting, onboarding, performance management, and workforce planning tools for HR teams. It helps teams move candidate information into onboarding without repeatedly entering the same employee details.
Eddy
Eddy provides HR, payroll, hiring, and onboarding tools for small and midsize businesses. It centralizes employee records and new-hire tasks, reducing reliance on disconnected spreadsheets and paper forms.
GoCo
GoCo is an HR platform for onboarding, benefits administration, payroll integrations, and employee document management. It helps HR teams assign forms and tasks consistently instead of coordinating onboarding through email.
Paycom
Paycom offers payroll and HR software with employee self-service and digital onboarding workflows. It helps employers collect required new-hire information electronically before employees begin work.
Namely
Namely provides HR, payroll, benefits, and talent management software for mid-sized organizations. It gives HR teams a shared employee system, limiting fragmented records during the onboarding process.
Kallidus
Kallidus provides learning, performance, recruitment, and onboarding software for managing employee development. It helps organizations deliver structured induction learning instead of leaving training plans to individual managers.
Connecteam
Connecteam provides mobile tools for frontline teams, including onboarding, training, communication, and task management. It helps deskless workers receive onboarding materials without needing a company computer or email account.
TalentCards
TalentCards delivers mobile training through short, card-based learning content for employees and frontline teams. It makes initial training easier to complete in small sessions when workers cannot attend lengthy courses.
Document360
Document360 is knowledge base software for creating, organizing, and publishing internal or customer documentation. It helps new employees find current process guidance without repeatedly asking colleagues for answers.
Confluence
Confluence is collaborative workspace software for documenting projects, processes, decisions, and team knowledge. It gives new hires one searchable place to understand team context and operating procedures.
Coda
Coda combines documents, tables, automations, and integrations to create customizable team workspaces. It helps teams build tailored onboarding hubs instead of maintaining separate documents, trackers, and checklists.
Airtable
Airtable is a collaborative database platform for organizing records, workflows, and operational information. It helps managers track onboarding progress across hires without manually updating static spreadsheet templates.
Miro
Miro provides an online whiteboard for workshops, diagrams, planning sessions, and collaborative visual work. It helps distributed teams explain organizational structures and processes visually during new-hire orientation.
Tango
Tango captures workflows and turns them into step-by-step guides with screenshots and instructions. It reduces the time required to document recurring setup tasks for new employees.
Guidde
Guidde creates shareable video guides from recorded workflows, screenshots, voiceovers, and annotations. It helps teams explain software procedures clearly when written instructions alone cause confusion.
WalkMe
WalkMe provides digital adoption tools that guide users through software workflows within applications. It helps new employees learn unfamiliar business systems while completing tasks in the actual interface.
Whatfix
Whatfix provides in-app guidance, training content, and analytics for software adoption and user support. It reduces application training friction by offering contextual help during unfamiliar workflows.
Appcues
Appcues helps product teams build in-app onboarding flows, announcements, surveys, and user guidance. It helps software businesses introduce features without requiring every new customer to contact support.
Pendo
Pendo provides product analytics, in-app guides, feedback tools, and digital adoption capabilities. It helps product teams identify where new users struggle and deliver guidance at those moments.
Userpilot
Userpilot enables product teams to create in-app experiences, user surveys, and feature adoption tracking. It helps teams tailor onboarding guidance to user actions rather than sending generic instructions.
Chameleon
Chameleon is a product adoption platform for creating in-app onboarding experiences and user feedback surveys. It helps SaaS teams test and refine onboarding prompts without depending entirely on engineering resources.
Intercom
Intercom provides customer messaging, help center, support, and AI-assisted service tools for businesses. It helps new customers get timely answers through chat and self-service resources during setup.
Help Scout
Help Scout provides shared inboxes, knowledge bases, live chat, and customer support management tools. It helps small support teams organize onboarding questions instead of losing requests across individual inboxes.
UserGuiding
UserGuiding helps teams create no-code product tours, checklists, tooltips, and in-app knowledge bases. It helps software companies guide first-time users through key actions without extensive developer involvement.
Sapling
Sapling centralizes employee onboarding workflows, tasks, documents, and people data for HR teams. It reduces fragmented new-hire coordination by assigning stakeholders clear, trackable preboarding and onboarding responsibilities.
HR Cloud
HR Cloud provides employee onboarding, HR management, engagement, and workforce communication tools. It helps teams replace paper-heavy hiring packets with digital forms, checklists, and organized employee records.
Breathe HR
Breathe HR manages employee records, leave, performance, and onboarding tasks for small businesses. It gives smaller HR teams a structured way to introduce hires without relying on scattered spreadsheets.
TriNet Zenefits
TriNet Zenefits combines HR, payroll, benefits, time tracking, and employee onboarding administration. It helps employers avoid re-entering new-hire information across disconnected workforce administration systems.
Justworks
Justworks provides payroll, benefits, HR support, and employee management tools for growing businesses. It simplifies employment setup for teams that need help managing payroll and benefits-related onboarding steps.
Paychex Flex
Paychex Flex supports payroll, HR, benefits administration, and employee onboarding documentation. It reduces manual new-hire paperwork by keeping employment information and payroll setup in one system.
Employment Hero
Employment Hero offers HR, payroll, recruitment, learning, and employee onboarding software. It helps distributed teams standardize hiring handoffs and give new employees a consistent starting experience.
OrangeHRM
OrangeHRM is HR software for employee information, leave, recruitment, performance, and onboarding management. It addresses incomplete personnel records by organizing essential employee details from the beginning of employment.
Odoo
Odoo offers modular business applications, including employee management, recruitment, expenses, and time off. It helps companies connect onboarding-related HR work with other operational systems instead of maintaining duplicate records.
IceHrm
IceHrm manages employee information, leave, attendance, recruitment, and HR-related onboarding processes. It gives lean teams a central place to collect employee details and manage early employment administration.
Keka
Keka provides HR, payroll, attendance, performance, and employee lifecycle management software. It helps HR teams coordinate new-hire data collection and policy acknowledgments alongside everyday workforce administration.
Darwinbox
Darwinbox is an enterprise HR platform covering recruitment, onboarding, payroll, talent, and employee experience. It helps larger organizations make onboarding workflows consistent across departments, locations, and employee groups.
greytHR
greytHR offers payroll, leave, attendance, employee records, and HR workflow management tools. It reduces administrative delays by organizing employee information required before payroll and attendance tracking begin.
Qandle
Qandle provides HR, payroll, recruitment, attendance, and employee lifecycle management software. It helps HR teams move new hires through configurable workflows rather than manually chasing approvals and documents.
PeopleHR
PeopleHR manages employee records, recruitment, performance, absence, and onboarding-related HR activities. It helps businesses prevent missed onboarding steps by keeping employee tasks and records visible centrally.
Runa
Runa provides payroll and HR software for managing employees and employment administration in Latin America. It helps regional employers handle employee setup through systems designed around local payroll and HR requirements.
Workvivo
Workvivo is an employee communication platform for company updates, communities, recognition, and internal resources. It helps new hires understand company culture and find internal information beyond their formal HR checklist.
Staffbase
Staffbase provides employee communication tools for intranets, news, messaging, and workplace information. It addresses communication gaps by giving new employees a reliable channel for company news and resources.
LumApps
LumApps creates employee intranets and digital workplace experiences for communications, knowledge, and collaboration. It helps newcomers navigate dispersed internal content without repeatedly asking colleagues where information lives.
Simpplr
Simpplr is an intranet platform that organizes employee communications, knowledge, directories, and communities. It makes early ramp-up easier by providing a searchable home for policies, people, and workplace updates.
Axero
Axero provides intranet software for internal communication, knowledge sharing, employee directories, and collaboration. It helps organizations replace hard-to-find shared files with a more navigable internal information hub.
Jostle
Jostle is an employee intranet platform for communications, people directories, news, and organizational resources. It helps new employees build context by bringing organizational updates, colleagues, and shared resources together.
Whale
Whale helps teams document processes, build standard operating procedures, and share internal knowledge. It reduces repeated training explanations by turning recurring onboarding instructions into accessible, reusable process guides.
Userlane
Userlane creates interactive in-app guidance that helps users learn software workflows while working. It helps product teams reduce user confusion by showing contextual walkthroughs directly inside complex applications.
Nickelled
Nickelled creates interactive product tours, guides, and onboarding experiences for software users. It helps software teams explain unfamiliar features without requiring every new user to attend live training.
The right onboarding stack depends on where your friction sits: HR administration, global hiring, training, or repeatable internal knowledge. Start with the workflow your team currently handles most manually.