100 Best Grant Tracking Apps for Solo Founders and Small Teams
Grant work spans discovery, eligibility review, application drafting, reporting, and funder administration. This first group of 25 tools covers several parts of that workflow, helping small teams compare options by the work they need to organize.
Instrumentl
Instrumentl helps organizations discover grants, track opportunities, manage deadlines, and collaborate on applications. It reduces scattered grant research by centralizing opportunity searches, saved prospects, tasks, and deadline reminders.
GrantHub Pro
GrantHub Pro organizes grant opportunities, application tasks, documents, contacts, and reporting deadlines in one workspace. It helps teams avoid missed submissions by assigning responsibilities and tracking each proposal's progress.
Submittable
Submittable provides application and review software for grantmakers managing calls, submissions, evaluations, and communications. It replaces email-based application handling with structured intake, reviewer workflows, and applicant status updates.
Fluxx Grantmaker
Fluxx Grantmaker supports grantmaking workflows, including applications, reviews, awards, payments, and grantee reporting. It helps funders manage complex grant lifecycles without maintaining disconnected spreadsheets and manual approval records.
SmartSimple Cloud
SmartSimple Cloud is configurable workflow software used for grants management, case management, and program administration. It addresses rigid processes by letting organizations configure forms, routing, portals, and reporting around their programs.
Blackbaud Grantmaking
Blackbaud Grantmaking manages online applications, review processes, awards, payments, and grantee reporting for funders. It helps grantmakers replace fragmented administrative records with a unified system for funding decisions and follow-up.
SurveyMonkey Apply
SurveyMonkey Apply creates online applications and manages review, selection, and communication workflows for funding programs. It eases the burden of collecting inconsistent applications by standardizing questions, reviews, and applicant notifications.
WizeHive Zengine
WizeHive Zengine is a configurable platform for managing grants, scholarships, fellowships, and application-based programs. It helps program teams automate repetitive intake and review steps while keeping program data organized.
OpenWater
OpenWater manages applications, peer review, scoring, and program workflows for grants, awards, and scholarships. It reduces reviewer coordination work by providing centralized assignments, scoring forms, and decision tracking.
Foundant Grant Lifecycle Manager
Foundant Grant Lifecycle Manager supports grantmakers from application intake through awards, payments, and reporting. It helps foundations maintain consistent grant records across staff handoffs, approval stages, and post-award requirements.
eCivis
eCivis provides grant management software for public-sector organizations pursuing, administering, and reporting on grants. It helps government teams coordinate compliance-heavy grant work across departments, deadlines, budgets, and reporting obligations.
AmpliFund
AmpliFund offers grant management software for public agencies overseeing pre-award, post-award, and reporting activities. It addresses grant compliance complexity by organizing award requirements, reimbursement processes, and financial tracking.
ZoomGrants
ZoomGrants provides online grant application, review, award, and reporting tools for grantmaking organizations. It helps funders eliminate paper and inbox-based processes by collecting applications and reviews through portals.
Good Grants
Good Grants manages grant and awards programs through online entry, judging, communication, and reporting tools. It simplifies high-volume submission management by centralizing entries, reviewer scores, feedback, and applicant correspondence.
SmarterSelect
SmarterSelect provides application management software for scholarships, grants, fellowships, and other selection programs. It helps small administrators organize applicant materials and reviewer decisions without manually sorting submissions.
Grantable
Grantable uses AI to assist organizations with grant research, proposal writing, and application content workflows. It helps lean teams move past blank-page delays by organizing proposal work and drafting assistance.
GrantStation
GrantStation provides grantseeking resources, funder research tools, training, and planning support for nonprofit organizations. It helps grantseekers spend less time locating relevant funders by consolidating research resources and learning materials.
Candid
Candid provides nonprofit and foundation data, research tools, and educational resources for grantseekers and funders. It helps organizations research potential funders by making foundation profiles, giving information, and resources more accessible.
Grants.gov Workspace
Grants.gov Workspace lets applicants prepare, collaborate on, and submit federal grant application forms electronically. It helps teams coordinate federal application packages by assigning form-level work before final submission.
Foundation Directory Online
Foundation Directory Online helps users research grantmakers, funding interests, recipients, and related philanthropic data. It reduces unfocused prospecting by helping grantseekers identify foundations whose giving aligns with their work.
GrantFinder
GrantFinder provides funding opportunity search tools and grant resources for organizations seeking public and private funding. It helps organizations monitor relevant opportunities by bringing grant searches and funding alerts into one service.
GrantWatch
GrantWatch lists grant opportunities for nonprofits, businesses, educators, governments, and individual applicants. It helps applicants find opportunities across funding categories without repeatedly searching many separate websites.
GrantForward
GrantForward helps researchers and institutions search funding opportunities and manage funding-related alerts and profiles. It helps research teams identify suitable funding calls by filtering opportunities around expertise and eligibility.
InfoReady
InfoReady provides application and review workflow software for grants, internal competitions, and research programs. It helps institutions run recurring competitions by standardizing submissions, reviewer assignments, and administrative communications.
Altum ProposalCentral
Altum ProposalCentral supports electronic grant applications and review workflows for research funding programs. It reduces administrative friction in research applications by collecting standardized materials through a single submission process.
GrantVantage
GrantVantage centralizes grant opportunities, applications, budgets, documents, reporting requirements, and award records for organizations. It helps teams replace scattered grant records with shared deadline, responsibility, and compliance tracking.
GivingData
GivingData provides grantmakers with tools for online applications, reviews, grant records, payments, and reporting. It reduces manual grant administration by keeping applicant information, decisions, and award history in one system.
AkoyaGO
AkoyaGO helps foundations manage contacts, grant applications, reviews, awards, payments, and related communications. It addresses disconnected foundation workflows by linking grantee records with each grant's progress and correspondence.
Benevity Grants
Benevity Grants supports corporate grant programs through application intake, evaluation, approvals, and nonprofit reporting. It helps corporate giving teams manage high application volumes without relying on email-based review processes.
Bonterra CyberGrants
Bonterra CyberGrants manages corporate social impact programs, including grant applications, eligibility, awards, and reporting. It helps teams coordinate complex corporate grant programs while maintaining consistent applicant and award records.
Salesforce Grants Management
Salesforce Grants Management helps organizations administer funding programs, from applications and reviews through awards and disbursements. It reduces duplicate data entry by connecting grant workflows with constituent and program information.
Grantium
Grantium provides digital grant administration tools for managing applications, assessments, awards, and monitoring activities. It helps public and nonprofit funders standardize grant processing across multiple programs and reviewers.
Enquire
Enquire offers grant management software for funders to manage applications, relationships, payments, and reporting. It solves fragmented funder records by bringing grantee communications, awards, and payment details together.
Optimy
Optimy helps organizations manage corporate social responsibility initiatives, grants, sponsorships, and volunteer programs. It helps CSR teams track different social impact projects without maintaining separate spreadsheets and inboxes.
StreamLink Grant Manager
StreamLink Grant Manager supports public-sector grant planning, funding opportunity tracking, compliance, and reporting workflows. It helps government teams monitor grant obligations and deadlines across programs with complex requirements.
Workday Grants Management
Workday Grants Management supports grant accounting, budgeting, billing, compliance, and financial reporting for funded programs. It helps finance teams connect grant spending with budgets and reporting requirements in shared records.
Foundant CommunitySuite
Foundant CommunitySuite helps foundations manage donor relationships, grantmaking, fund accounting, and organizational operations. It reduces handoffs between fundraising and grantmaking teams by connecting financial and relationship information.
Submit.com
Submit.com provides configurable forms, workflows, reviewer tools, and communications for grant and award programs. It helps program managers collect applications and coordinate evaluations without manually routing files to reviewers.
Award Force
Award Force manages award and grant entries, judging workflows, scoring, communications, and program reporting. It helps administrators organize multi-stage evaluations when many judges review numerous submissions simultaneously.
Reviewr
Reviewr offers application management tools for collecting submissions, assigning reviewers, scoring entries, and reporting. It helps grant teams replace inconsistent reviewer spreadsheets with structured scoring and centralized feedback.
Evalato
Evalato supports online application collection, judging, scoring, communications, and reporting for awards and grants. It simplifies review coordination by organizing submissions, evaluator assignments, and results within one workflow.
Airtable
Airtable combines spreadsheets and databases to organize grant opportunities, deadlines, contacts, documents, and task statuses. It helps small teams build a shared grant tracker without maintaining fragile, disconnected spreadsheet versions.
Asana
Asana organizes grant-related projects using tasks, owners, due dates, dependencies, and project views. It helps proposal teams clarify ownership and prevent submission steps from slipping past internal deadlines.
monday.com
monday.com provides customizable work boards for tracking grant pipelines, tasks, deadlines, and team updates. It gives teams a visual way to monitor proposal stages and identify stalled grant applications.
ClickUp
ClickUp combines tasks, documents, dashboards, and automations for coordinating grant research, writing, and reporting. It helps lean teams keep grant deliverables and supporting materials connected to accountable owners.
Notion
Notion lets teams create shared grant databases, research notes, proposal templates, and internal documentation. It helps founders centralize institutional knowledge when grant research and draft materials become hard to find.
CiviCRM
CiviCRM is an open-source constituent relationship system with contribution, contact, event, and case management tools. It helps nonprofits connect grant-related relationships with broader supporter records instead of separate contact lists.
Neon CRM
Neon CRM helps nonprofits manage constituent records, donations, events, communications, and organizational reporting. It helps teams maintain accurate funder relationship histories alongside other donor and engagement activity.
Bloomerang
Bloomerang provides nonprofit donor management, engagement tracking, online giving, communications, and reporting tools. It helps organizations keep prospective funder interactions visible rather than buried across individual inboxes.
DonorPerfect
DonorPerfect manages donor records, gifts, communications, reporting, and fundraising data for nonprofit organizations. It helps fundraising teams document foundation relationships and past support in a searchable central database.
Cayuse Research Suite
Cayuse Research Suite supports institutional proposal development, routing, compliance, and award administration workflows. It reduces fragmented research administration by centralizing approval records, proposal data, and award-related tasks.
Kuali Research
Kuali Research manages sponsored-project proposals, budgeting, routing, negotiations, and post-award research administration. It helps research offices replace disconnected forms and spreadsheets with structured grant workflow records.
InfoEd Global
InfoEd Global provides research administration tools for funding opportunities, proposals, compliance, and award management. It addresses difficulty coordinating complex institutional submissions across investigators, administrators, and compliance reviewers.
Huron Research Suite
Huron Research Suite supports research administration processes spanning proposals, awards, agreements, and compliance activities. It helps institutions track interdependent sponsored-research processes without relying on separate departmental systems.
Easygrants
Easygrants is a grants management platform for application intake, assessment, award administration, and reporting. It reduces manual applicant handling by organizing submissions, reviewer decisions, and grant records digitally.
GIFTS Online
GIFTS Online helps grantmakers manage applications, reviews, awards, payments, and grantee reporting. It solves the challenge of monitoring grantmaking activities when program information sits across documents and emails.
GrantConnect
GrantConnect publishes grant opportunities and helps organizations search, assess, and track potential funding. It helps grant seekers avoid missing relevant opportunities by consolidating searchable funding information.
GrantGuru
GrantGuru provides grant opportunity discovery and management tools for organizations pursuing Australian funding programs. It eases the burden of monitoring many funding sources by bringing opportunities into one workspace.
GrantSelect
GrantSelect provides a searchable database of funding opportunities for nonprofit, education, and public-sector users. It helps teams spend less time searching disparate sources for funders matching their projects.
Pivot-RP
Pivot-RP matches researchers with funding opportunities, collaborators, and institutional research expertise. It reduces time-consuming opportunity searches by delivering funding recommendations aligned with researcher profiles.
Dimensions
Dimensions connects research grants, publications, clinical trials, patents, and policy documents in a research database. It helps users investigate funder activity and research outcomes without manually linking separate information sources.
SPIN
SPIN is a funding opportunity database that helps researchers locate grants across disciplines and sponsors. It addresses the difficulty of finding specialized funding calls through broad, searchable sponsor listings.
Research Professional
Research Professional provides funding opportunity information, research policy news, and tools for research offices. It helps research teams stay aware of changing calls and policy developments affecting applications.
Grantome
Grantome maps biomedical grants, investigators, publications, and funding organizations using public research data. It helps biomedical researchers identify funding patterns and potential collaborators from connected grant records.
NIH RePORTER
NIH RePORTER searches National Institutes of Health projects, awards, publications, and related research data. It helps applicants review previously funded NIH work when shaping research proposals and partnerships.
NSF Award Search
NSF Award Search provides public records of National Science Foundation awards, abstracts, and investigators. It helps researchers examine funded NSF projects instead of relying on incomplete knowledge of prior awards.
Research.gov
Research.gov provides National Science Foundation tools for proposal submission, award management, and project reporting. It gives NSF award recipients a centralized place to complete required administrative and reporting actions.
SAM.gov
SAM.gov centralizes U.S. federal entity registration, contract opportunities, assistance listings, and award data. It helps organizations maintain federal eligibility and locate assistance programs without visiting multiple government systems.
USASpending.gov
USASpending.gov displays public data on U.S. federal awards, spending, recipients, and funding agencies. It helps users research federal funding history and recipients through searchable government award records.
EU Funding & Tenders Portal
The EU Funding & Tenders Portal publishes European Union calls and supports proposal and grant administration. It helps applicants navigate EU funding processes through a central source for calls and submissions.
Grants Online
Grants Online supports federal grant application, award, and post-award administration for participating agencies. It reduces administrative friction by providing a shared system for grant documents and status updates.
MIP Fund Accounting
MIP Fund Accounting provides nonprofit accounting tools for fund tracking, budgeting, reporting, and compliance. It helps organizations separate restricted grant funds and produce clearer financial reports for funders.
Sage Intacct
Sage Intacct is cloud accounting software that supports dimensional reporting, budgeting, and financial management. It helps finance teams track grant-related revenue and expenses across programs without cumbersome spreadsheets.
Oracle NetSuite
Oracle NetSuite provides cloud-based financial management, accounting, reporting, and operational planning software. It helps growing organizations consolidate grant-related financial data with broader business accounting records.
QuickBooks Online
QuickBooks Online is cloud accounting software for recording income, expenses, invoices, and financial reports. It helps small teams monitor grant spending by categorizing transactions and reviewing budget-related reports.
GrantSolutions
GrantSolutions provides federal agencies a shared system for administering discretionary grant programs and awards. It helps program staff centralize award workflows instead of managing applications across disconnected systems.
eRA Commons
eRA Commons lets NIH applicants, recipients, and administrators track applications, awards, and required reports. It helps research teams monitor NIH submission statuses and reporting responsibilities from one portal.
JustGrants
JustGrants is the Department of Justice system for submitting applications and managing grant awards. It helps justice grantees handle award documents, payments, and reporting through a single federal platform.
FEMA GO
FEMA GO supports applications and administration for FEMA preparedness grant programs and related award activities. It helps emergency management teams follow FEMA grant requirements without relying on separate submission channels.
AmeriCorps eGrants
AmeriCorps eGrants supports funding applications, grant management, and reporting for AmeriCorps programs. It helps service organizations keep AmeriCorps applications and award reporting organized in one system.
USDA ezFedGrants
USDA ezFedGrants provides tools for applicants and recipients to manage USDA grant applications and awards. It helps USDA grantees track application actions and award requirements through a dedicated portal.
Microsoft Excel
Microsoft Excel organizes grant deadlines, budgets, deliverables, and reporting data in customizable spreadsheets. It helps teams replace scattered notes with sortable records for monitoring applications and award obligations.
Google Sheets
Google Sheets enables collaborative spreadsheets for tracking grant prospects, timelines, budgets, and assigned tasks. It helps distributed teams update grant trackers simultaneously without emailing conflicting spreadsheet versions.
Smartsheet
Smartsheet combines spreadsheet-style project tracking with automated workflows, reminders, dashboards, and shared reporting. It helps grant teams see approaching deadlines and dependencies that are difficult to monitor manually.
Wrike
Wrike manages projects through task lists, timelines, request forms, dashboards, and collaborative workspaces. It helps proposal teams coordinate writers and reviewers when grant tasks have interdependent due dates.
Trello
Trello uses visual boards, cards, and checklists to organize grant opportunities and application stages. It helps small teams quickly see which proposals need research, writing, review, or submission.
Microsoft Planner
Microsoft Planner organizes team work with task boards, assignments, checklists, and progress views. It helps Microsoft 365 teams assign grant deliverables clearly instead of tracking responsibilities informally.
Todoist
Todoist captures tasks, due dates, recurring reminders, priorities, and project-based to-do lists. It helps solo founders remember recurring grant reporting and compliance tasks between application cycles.
Basecamp
Basecamp provides project discussions, to-do lists, schedules, file sharing, and team communication tools. It helps grant collaborators keep proposal conversations and supporting files together rather than scattered.
Teamwork.com
Teamwork.com provides project planning, task management, time tracking, and reporting for client-facing teams. It helps consulting teams monitor work hours and milestones across multiple grant-funded projects.
Jira
Jira tracks work through configurable issues, workflows, boards, backlogs, and reporting dashboards. It helps technical grant teams manage complex research or development deliverables with repeatable workflows.
Zoho Projects
Zoho Projects supports task planning, milestone tracking, timesheets, issue management, and team collaboration. It helps organizations connect grant deliverables with schedules and recorded staff effort more consistently.
Microsoft Teams
Microsoft Teams combines chat, meetings, channels, file collaboration, and integrated Microsoft 365 tools. It helps grant teams reduce fragmented communication while coordinating proposal reviews and award activities.
Slack
Slack organizes workplace messaging into channels with searchable conversations, file sharing, and app integrations. It helps distributed grant teams find decisions and updates without searching long email threads.
Google Drive
Google Drive stores, shares, and collaboratively edits grant narratives, budgets, attachments, and supporting records. It helps applicants avoid version confusion when several contributors revise the same proposal documents.
Dropbox
Dropbox provides cloud file storage, sharing, synchronization, and collaborative document workflows for teams. It helps organizations securely organize large grant attachments that are hard to exchange by email.
Box
Box offers cloud content management, secure file sharing, collaboration, and governance controls for organizations. It helps teams control access to sensitive grant records while keeping documents available to authorized collaborators.
DocuSign
DocuSign enables electronic signatures and agreement workflows for approvals, certifications, and grant-related documents. It helps organizations collect required signatures faster when approvers work remotely or across departments.
Expensify
Expensify captures expenses, receipts, reimbursements, and reporting workflows for business and project spending. It helps grantees document allowable project expenses instead of manually compiling paper receipt records.
Xero
Xero provides cloud accounting for invoices, bank reconciliation, expense tracking, and financial reporting. It helps small organizations separate grant-related transactions and prepare clearer financial reports for funders.
The right grant tracking app depends on whether your primary need is prospect research, application coordination, funder administration, or compliance reporting. Compare workflow fit, data requirements, and the people who will use the system before committing.