100 Best Confluence Macros to Organize Work and Share Knowledge

Ardelia Team · September 27, 2026 · 4 min read

Confluence macros turn a wiki page into something more useful than a long document. They can surface live work, organize information, standardize project updates, embed supporting material, and make large spaces easier to navigate. The “best” macros are the ones that reduce repeated manual work for your team.

Some entries below are built-in Confluence macros or content elements; others describe common macro categories supplied by Marketplace apps. Names and availability vary across Confluence Cloud, Data Center, and individual installations, so treat this as a planning list rather than a guarantee that every option is enabled in your workspace.

Navigation and page discovery

1. Table of Contents: Generates links to headings on a long page.
2. Table of Contents Zone: Creates a contents list for one selected area.
3. Page Tree: Displays a navigable hierarchy of related pages.
4. Children Display: Lists child pages beneath a parent page.
5. Page Index: Builds an alphabetical index for a space or page group.
6. Recently Updated: Shows pages changed within a chosen scope.
7. Popular Labels: Helps readers browse commonly used topics.
8. Content by Label: Pulls together pages with a shared label.
9. Livesearch: Adds a search field focused on Confluence content.
10. Anchor: Creates a link target within a page.

Page reuse and structured knowledge

1. Excerpt: Marks a reusable section of a source page.
2. Excerpt Include: Displays that reusable section elsewhere.
3. Include Page: Embeds the content of another page.
4. Content Properties: Stores consistent metadata in a template.
5. Content Properties Report: Collects that metadata into a report.
6. Page Properties: A legacy-style approach to structured page data.
7. Page Properties Report: A report for pages using page properties.
8. Template variables: Prompts authors for repeatable page fields.
9. Page status: Makes draft, review, or approved states visible.
10. Document control table: Tracks owners, reviewers, and revision dates.

Project reporting and execution

1. Jira Issues: Shows filtered Jira work on a Confluence page.
2. Jira Chart: Visualizes a Jira filter as a chart.
3. Task Report: Aggregates Confluence tasks across selected content.
4. Task list: Adds assigned, checkable work to a page.
5. Decision log: Records a decision, owner, and context.
6. Decision report: Brings decisions together for review.
7. Roadmap view: Maps initiatives, dates, and dependencies.
8. Timeline: Presents milestones in chronological order.
9. RACI matrix: Clarifies responsible and accountable roles.
10. Risk register: Tracks risks, impact, owners, and mitigations.

Writing, communication, and meetings

1. Status: Adds a short, color-coded status marker.
2. Info panel: Highlights neutral supporting information.
3. Note panel: Separates a useful aside from the main text.
4. Warning panel: Draws attention to a potential issue.
5. Tip panel: Calls out a recommended practice.
6. Expand: Hides detail until a reader needs it.
7. Quote: Formats a cited passage or customer comment.
8. Meeting notes: Structures agenda, notes, actions, and decisions.
9. Action-item register: Summarizes follow-up work from meetings.
10. Weekly update: Standardizes progress, blockers, and next steps.

Data, formulas, and reporting extensions

1. Table filter: Lets readers filter long tables.
2. Table sorter: Sorts table rows by selected columns.
3. Table transformer: Reshapes or combines tabular data.
4. Pivot table: Summarizes data by categories.
5. CSV import: Displays data maintained in a CSV file.
6. Spreadsheet embed: Shows a connected spreadsheet in context.
7. Formula field: Calculates values from table data.
8. Chart from table: Turns page data into a visual chart.
9. SQL reporting: Queries an approved data source where supported.
10. BI dashboard embed: Places a business-intelligence view beside documentation.

Visual explanation and planning

1. Mermaid diagram: Renders text-defined flowcharts or sequence diagrams.
2. Flowchart macro: Documents processes and decision paths.
3. UML diagram: Illustrates systems, actors, and relationships.
4. Mind map: Explores ideas and hierarchical plans.
5. Org chart: Visualizes reporting lines or team structures.
6. Wireframe: Adds an early interface concept to a product brief.
7. Whiteboard embed: Connects workshop output to durable documentation.
8. Draw.io or diagrams.net embed: Inserts editable diagrams where available.
9. Process map: Shows handoffs across a workflow.
10. Gantt chart: Communicates scheduled work and dependencies.

Files, media, and external context

1. Attachments: Lists files attached to a page.
2. Files and Images: Inserts uploaded material into the page.
3. Gallery: Presents images in a browsable layout.
4. PDF viewer: Displays a reference document without leaving the page.
5. Office document viewer: Embeds a compatible office file.
6. Video embed: Adds a product demo or training recording.
7. Audio embed: Includes an interview or meeting audio resource.
8. RSS feed: Surfaces updates from an external publication.
9. Widget connector: Embeds supported third-party web content.
10. Web link preview: Provides context for an important external source.

People, calendars, and collaboration

1. User list: Displays selected collaborators or stakeholders.
2. Contributors: Shows people who contributed to content.
3. Profile card: Provides role and ownership context for a person.
4. Team calendar: Publishes planned events and deadlines.
5. Calendar: Places a date-based schedule on a page.
6. Event registration: Collects attendance for an internal session.
7. Poll: Gathers lightweight input from readers.
8. Forms: Captures requests, feedback, or intake details.
9. Retrospective board: Organizes wins, concerns, and experiments.
10. Recognition wall: Creates a lightweight place for team appreciation.

Governance, support, and operational scale

1. Labels list: Displays labels attached to a page or content set.
2. Glossary: Defines shared company and product terms.
3. Glossary tooltip: Explains defined terms in place.
4. Approval workflow: Routes content through review stages.
5. Comala-style document status: Adds governed lifecycle states where installed.
6. Page expiry reminder: Flags knowledge that needs review.
7. Read acknowledgement: Records that a policy was read where supported.
8. Service desk request: Embeds or links a support intake flow.
9. Incident timeline: Records events during an operational issue.
10. Post-incident review: Structures impact, causes, actions, and learning.

Automation and AI-adjacent workflows

1. Automation rule status: Shows the outcome of a connected workflow.
2. Webhook trigger: Sends a page-based action to an approved service.
3. API data connector: Pulls approved external data into documentation.
4. Release notes: Compiles changes for a product or internal system.
5. Feature flag status: Documents rollout state and ownership.
6. Embed a prototype: Keeps product specs near interactive designs.
7. Code block: Presents code or configuration with readable formatting.
8. Repository activity: Surfaces development context from a connected tool.
9. AI summary extension: Produces a summary when an approved app provides it.
10. Translation extension: Supports multilingual knowledge bases when installed.

Start with a small set of standard macros in templates—such as Status, Task Report, Content Properties, and Table of Contents—before adding specialized extensions. A consistent system is generally more valuable than a page packed with widgets.

For a solo founder or small team, the most practical starting point is usually a project-update template, a decision log, a customer-feedback index, and a company handbook. Macros can connect those pages into a working operating system: updates point to tasks, tasks point to decisions, and decisions remain easy to find later.