100 Best Apps for Office Managers
Office managers often connect people, places, vendors, and processes. These first 25 selections cover foundational tools for keeping a workplace organized.
Microsoft Teams
Microsoft Teams combines workplace chat, video meetings, calling, and shared file collaboration in one workspace. It reduces scattered internal communication by giving teams dedicated channels for projects, departments, and announcements.
Slack
Slack organizes team messaging into channels, direct messages, huddles, and integrations with workplace tools. It helps office managers replace long email threads with searchable, topic-based conversations and timely updates.
Google Workspace
Google Workspace provides Gmail, Calendar, Drive, Docs, Sheets, Meet, and administrative collaboration tools. It centralizes everyday communication and document work when teams need shared access from different locations.
Microsoft 365
Microsoft 365 bundles Office applications, Outlook email, OneDrive storage, Teams, and organizational management services. It helps offices standardize documents and email while enabling employees to collaborate across familiar productivity tools.
Asana
Asana is a work management platform for assigning tasks, tracking projects, and coordinating team goals. It gives office managers visibility into recurring responsibilities that otherwise get lost in inboxes or conversations.
Trello
Trello uses customizable boards, lists, and cards to visually organize tasks, workflows, and project information. It makes simple office workflows easier to follow by showing each task's owner, status, and deadlines.
Monday.com
Monday.com is a work management platform with customizable boards for projects, workflows, and team coordination. It helps managers track cross-functional requests when facilities, events, vendors, and staff have overlapping work.
ClickUp
ClickUp provides tasks, documents, dashboards, whiteboards, and customizable workflows within a single work platform. It reduces tool switching for managers coordinating detailed projects with notes, deadlines, and assigned owners.
Notion
Notion combines documents, databases, wikis, and project pages for organizing shared team knowledge. It helps preserve office procedures so employees can find policies, contacts, and instructions without repeated questions.
Airtable
Airtable is a database and collaboration platform for organizing records through customizable tables and views. It helps manage vendor lists, asset inventories, and event details that exceed a basic spreadsheet's structure.
Google Calendar
Google Calendar lets teams schedule events, share calendars, manage invitations, and coordinate availability. It reduces meeting conflicts by making room bookings, team schedules, and event attendance easier to see.
Calendly
Calendly automates meeting scheduling by letting invitees choose available times from connected calendars. It eliminates repetitive scheduling emails when office managers arrange interviews, vendor calls, or employee meetings.
Zoom Workplace
Zoom Workplace supports video meetings, team chat, phone services, and collaboration features for organizations. It enables reliable remote and hybrid meetings when participants cannot gather in the same office.
Loom
Loom lets users record and share asynchronous video messages with screen and camera capture. It helps managers explain procedures visually without requiring everyone to attend another live training session.
Dropbox
Dropbox provides cloud file storage, synchronization, sharing controls, and collaborative document access for teams. It prevents version confusion by keeping important office files accessible through centrally shared folders.
Box
Box is a cloud content management platform for storing, sharing, collaborating on, and governing business files. It helps protect sensitive documents while allowing authorized employees and external partners to access needed files.
DocuSign
DocuSign enables electronic signature workflows for sending, signing, tracking, and storing agreements digitally. It speeds up approval processes when contracts, policies, or vendor documents require signatures from multiple people.
Adobe Acrobat
Adobe Acrobat allows users to create, edit, convert, organize, share, and sign PDF documents. It makes PDF-heavy administrative work easier when forms and documents need edits, comments, or signatures.
Expensify
Expensify helps businesses capture receipts, create expense reports, and manage reimbursement-related workflows. It reduces manual receipt chasing by giving employees a structured way to submit business expenses.
Ramp
Ramp provides corporate cards, expense management, bill payment, and spending controls for businesses. It helps office managers monitor operational purchases and collect transaction details without relying on paper receipts.
Bill.com
Bill.com helps businesses manage accounts payable, accounts receivable, approvals, and electronic payments. It streamlines vendor invoice processing when bills require review, coding, approval, and payment coordination.
Gusto
Gusto provides payroll, benefits, hiring, and people-management tools for small and midsize businesses. It helps administrators handle payroll-related tasks through a centralized system rather than disconnected manual processes.
BambooHR
BambooHR is human resources software for employee records, onboarding, time off, and reporting. It organizes employee information and onboarding steps when growing teams need consistent people operations processes.
Rippling
Rippling combines workforce management with tools for payroll, benefits, devices, and application access. It helps coordinate onboarding and offboarding when employee changes require updates across several administrative systems.
1Password
1Password is a password manager that stores, generates, shares, and secures business credentials. It reduces risky credential sharing by providing controlled access to shared office accounts and vendor portals.
Jira
Jira tracks projects, issues, and workflows, helping teams plan, assign, and monitor operational work. It reduces lost requests by giving office teams clear ownership, status, and priority for every task.
Basecamp
Basecamp combines project discussions, to-do lists, schedules, files, and check-ins in shared workspaces. It helps office managers centralize scattered project conversations and avoid chasing updates across multiple channels.
Wrike
Wrike provides project planning, task management, request forms, and reporting for cross-functional teams. It organizes incoming operational requests so managers can route work and monitor deadlines more consistently.
Smartsheet
Smartsheet uses spreadsheet-style sheets to manage projects, automate workflows, and track team operations. It helps teams replace error-prone manual trackers with shared, structured records for recurring office work.
Miro
Miro is an online whiteboard for brainstorming, workshop facilitation, process mapping, and collaborative planning. It gives distributed teams a visual space to develop office processes without relying on physical whiteboards.
Lucidchart
Lucidchart creates flowcharts, diagrams, floor plans, and process maps for documenting how work operates. It helps office managers clarify confusing procedures by turning complex workflows into accessible visual diagrams.
SurveyMonkey
SurveyMonkey creates surveys and collects responses for employee feedback, event evaluations, and workplace research. It makes gathering structured feedback easier when informal conversations cannot reveal broader workplace concerns.
Jotform
Jotform lets teams build online forms, collect submissions, and route information through automated workflows. It reduces repetitive administrative intake by standardizing requests for supplies, visitors, and internal services.
Mailchimp
Mailchimp creates email campaigns, manages audiences, and automates communications for contacts and subscribers. It helps managers send consistent office announcements without manually assembling and emailing distribution lists.
HubSpot
HubSpot manages customer and contact records, communications, and pipeline activity through a centralized CRM. It helps office teams maintain organized vendor and partner information instead of searching disconnected inboxes.
Envoy
Envoy provides workplace tools for visitor registration, employee sign-in, deliveries, and desk reservations. It streamlines front-desk operations by replacing handwritten visitor logs and fragmented workplace coordination.
Robin
Robin helps organizations schedule meeting rooms, manage desks, and coordinate hybrid workplace attendance. It prevents room conflicts and unclear desk availability by showing workplace resources in one system.
OfficeSpace
OfficeSpace manages desk reservations, space planning, employee locations, and workplace utilization data. It helps managers coordinate changing seating needs without relying on outdated floor plans or spreadsheets.
Skedda
Skedda is a booking platform for reserving rooms, spaces, equipment, and other shared resources. It eliminates double-bookings by applying availability rules and giving users a clear reservation calendar.
Kisi
Kisi provides cloud-based access control for managing doors, credentials, and building entry permissions. It simplifies access changes when employees join, leave, or need temporary entry to office areas.
Deputy
Deputy helps teams create staff schedules, track time, manage leave, and communicate shift updates. It reduces scheduling confusion by giving hourly teams a single place for shifts and availability.
When I Work
When I Work supports employee scheduling, time tracking, availability management, and shift communication. It helps managers fill coverage gaps faster by making schedules and open shifts visible to staff.
ADP Workforce Now
ADP Workforce Now supports payroll, human resources, time tracking, benefits, and employee record management. It reduces administrative duplication by consolidating essential workforce information and payroll-related processes in one platform.
Paychex Flex
Paychex Flex offers payroll processing, HR tools, benefits administration, and timekeeping for businesses. It helps office managers handle routine people administration without maintaining separate payroll and employee records.
Deel
Deel helps businesses hire, pay, and manage employees and contractors across different countries. It simplifies international worker administration by centralizing contracts, payments, and workforce documentation for distributed teams.
Brex
Brex provides business spending tools, corporate cards, expense controls, and financial management features. It gives managers clearer spending controls when employees need approved purchases for office operations.
QuickBooks Online
QuickBooks Online handles invoicing, expense tracking, bookkeeping, reporting, and financial record management. It helps office managers track bills and expenses without relying on disconnected receipts and spreadsheets.
Xero
Xero is cloud accounting software for invoicing, bank reconciliation, expense tracking, and financial reporting. It reduces bookkeeping backlog by organizing transactions and financial records in a shared online system.
PandaDoc
PandaDoc creates, sends, tracks, and electronically signs proposals, contracts, and business documents. It shortens document approval cycles by keeping drafts, signatures, and recipient status in one place.
Zapier
Zapier connects web applications and automates repetitive workflows using triggers, actions, and data transfers. It saves administrative time by moving information automatically between tools that otherwise require manual updates.
Workday
Workday provides cloud software for human resources, payroll, finance, and workforce management. It reduces fragmented employee records by centralizing core workforce data and administrative processes.
SAP Concur
SAP Concur manages business travel, expense reporting, invoice processing, and related spending workflows. It helps administrators replace manual reimbursement tracking with standardized approval and expense documentation processes.
Navan
Navan combines business travel booking, expense management, corporate cards, and spending controls. It helps teams manage travel costs when bookings, receipts, and policy enforcement are scattered.
Coupa
Coupa provides business spend management tools for procurement, invoicing, expenses, payments, and suppliers. It addresses limited purchasing visibility by organizing requisitions, approvals, suppliers, and spending data.
FreshBooks
FreshBooks is accounting software for invoicing, expense tracking, time tracking, and financial reporting. It helps office managers avoid manually compiling invoices, receipts, and client payment records.
Wave Accounting
Wave Accounting offers tools for invoicing, accounting, payments, and receipt management for small businesses. It simplifies basic bookkeeping when income and expense records otherwise live across spreadsheets and paper receipts.
Melio
Melio helps businesses pay bills and manage accounts payable through a digital payment platform. It reduces the hassle of tracking vendor payments, due dates, and payment methods manually.
Stripe
Stripe provides payment infrastructure for accepting online payments, managing subscriptions, and handling invoices. It helps businesses collect digital payments without building their own payment processing systems.
Square
Square offers point-of-sale, payment processing, invoicing, and business management tools for merchants. It helps offices handling in-person transactions consolidate payment acceptance and sales records in one system.
Fyle
Fyle automates expense management through receipt tracking, expense reports, policy controls, and accounting integrations. It reduces the time spent chasing employee receipts and checking reimbursement policy compliance.
FMX
FMX provides facilities management software for maintenance requests, asset tracking, scheduling, and work orders. It helps office teams organize maintenance requests that might otherwise disappear in email threads.
MaintainX
MaintainX manages maintenance work orders, inspections, procedures, asset histories, and operational checklists. It gives teams a structured way to track recurring equipment tasks and repair responsibilities.
UpKeep
UpKeep is maintenance management software for work orders, assets, inventory, and preventive maintenance. It helps prevent overlooked repairs by documenting maintenance schedules and equipment service histories.
ServiceChannel
ServiceChannel connects facilities teams with service providers for work orders, invoices, and maintenance tracking. It helps multi-location offices coordinate outside contractors without relying on disconnected calls and spreadsheets.
The Receptionist
The Receptionist provides visitor management software for check-ins, host notifications, badges, and visitor logs. It replaces paper sign-in sheets with a more organized process for greeting and tracking guests.
SwipedOn
SwipedOn offers visitor management tools for digital sign-ins, visitor badges, and employee notifications. It helps front desks manage arrivals efficiently when reception coverage and visitor records are inconsistent.
Eptura Visitor
Eptura Visitor manages visitor registration, check-ins, badges, host alerts, and visitor data. It helps organizations maintain clearer visitor records while reducing manual reception administration.
iLobby
iLobby provides visitor and contractor management software with registration, screening, and access workflows. It helps offices handle contractor compliance requirements without relying on manual document checks.
Traction Guest
Traction Guest provides enterprise visitor management software for registration, screening, badging, and reporting. It helps security-conscious workplaces standardize guest screening across locations and reception teams.
Condeco
Condeco provides workplace scheduling tools for meeting rooms, desks, visitors, and hybrid workspaces. It helps employees find available workspaces instead of navigating conflicting room and desk bookings.
Teem
Teem offers workplace management software for room scheduling, desk booking, and office utilization. It reduces meeting-room confusion by showing availability and supporting reservations through shared workplace tools.
Joan
Joan provides meeting room scheduling displays and software for managing shared space reservations. It helps prevent double-booked rooms by displaying schedules directly outside shared meeting spaces.
Roomzilla
Roomzilla is room booking software that lets teams reserve meeting spaces and manage availability. It gives small offices a simple alternative to manually coordinating conference room reservations.
RingCentral
RingCentral provides cloud communications for business phone calls, messaging, video meetings, and contact centers. It helps distributed teams avoid juggling separate systems for calls, internal messages, and meetings.
Dialpad
Dialpad offers cloud business communications for calling, messaging, video meetings, and customer support. It helps teams centralize workplace conversations when phone, chat, and meeting tools are disconnected.
Cisco Webex
Cisco Webex provides video meetings, team messaging, calling, and screen sharing for workplace communication. It helps office managers coordinate distributed staff when in-person conversations and meeting rooms are unavailable.
GoTo Meeting
GoTo Meeting hosts online video conferences with screen sharing, meeting recording, and scheduling integrations. It reduces friction when teams need dependable remote meetings without gathering everyone in one office.
Flock
Flock combines team messaging, video calls, shared channels, and lightweight productivity tools in one workspace. It helps prevent scattered internal conversations by giving employees a central place for routine coordination.
Chanty
Chanty is a team chat platform that organizes messages, tasks, calls, and shared files. It helps small offices avoid losing action items inside long email threads and informal messages.
Mattermost
Mattermost is a collaboration platform offering team messaging, workflow automation, and self-hosted deployment options. It helps organizations needing greater control over internal communications keep collaboration within their chosen infrastructure.
Bitwarden
Bitwarden stores, generates, and securely shares passwords, passkeys, and sensitive credentials across teams. It helps office managers stop unsafe password sharing through spreadsheets, notes, and repeated support requests.
LastPass
LastPass is a password manager for storing, generating, and sharing credentials across devices. It helps employees access shared business accounts without relying on memorized or reused passwords.
Dropbox Sign
Dropbox Sign enables users to request, sign, send, and track electronic signature documents online. It helps offices complete agreements faster when paper signatures and manual document routing delay approvals.
signNow
signNow provides electronic signatures, reusable document templates, form fields, and signature workflow tools. It helps office teams standardize recurring paperwork when contracts require frequent signatures and follow-up.
Formstack
Formstack creates online forms, documents, and workflow automations for collecting and processing business information. It helps replace manual data entry when employees collect requests through emails and paper forms.
Typeform
Typeform builds conversational online forms, surveys, quizzes, and lead-capture experiences for businesses. It helps office managers gather clearer employee feedback when conventional forms receive incomplete responses.
Paperform
Paperform lets teams build customizable online forms, accept payments, and automate document-based workflows. It helps consolidate ad hoc requests when offices need branded forms for services, events, or supplies.
OfficeRnD
OfficeRnD manages flexible workspaces with member administration, bookings, billing, and operational reporting tools. It helps workplace teams organize shared-office operations when memberships, reservations, and invoices become difficult to track.
Kadence
Kadence supports hybrid workplace coordination through desk booking, room scheduling, and employee presence planning. It helps office managers prepare for attendance patterns when employees choose different days to work onsite.
Tactic
Tactic helps hybrid teams schedule office days, reserve desks, and coordinate workplace attendance. It helps avoid overcrowded or underused offices by showing where and when employees plan to work.
Gable
Gable helps companies manage flexible workplace access and book workspaces for distributed employees. It helps teams support remote staff needing occasional professional workspace without maintaining excess permanent real estate.
Nexudus
Nexudus provides coworking management software for memberships, bookings, billing, access, and community operations. It helps shared-office operators reduce administrative overhead when managing members, rooms, and recurring payments.
Sortly
Sortly tracks inventory with visual item records, barcode scanning, location tracking, and reporting. It helps office managers find supplies and equipment when asset records are incomplete or spread across spreadsheets.
Asset Panda
Asset Panda tracks organizational assets using customizable records, mobile scanning, audits, and reporting. It helps prevent misplaced equipment by maintaining a centralized history of ownership, location, and status.
Cheqroom
Cheqroom manages equipment inventory, checkouts, reservations, maintenance histories, and user accountability. It helps offices control shared devices when laptops, cameras, or tools circulate without clear checkout records.
EZOfficeInventory
EZOfficeInventory provides asset tracking, equipment reservations, maintenance scheduling, and barcode-based inventory management. It helps teams reduce asset loss when equipment assignments and maintenance dates are managed manually.
GoBright
GoBright offers desk and room booking, workplace analytics, digital signage, and parking management. It helps office managers coordinate limited workplace resources when rooms, desks, and parking spaces conflict.
Procurify
Procurify manages purchase requests, approvals, purchase orders, receiving, and organizational spend visibility. It helps offices control unapproved purchases by routing spending requests through documented approval processes.
Precoro
Precoro is procurement software for purchase requisitions, approvals, purchase orders, and supplier management. It helps reduce purchasing confusion when teams need consistent approval paths and supplier records.
Order.co
Order.co centralizes business purchasing, vendor ordering, approvals, and invoice management through one platform. It helps office managers simplify recurring supplies procurement when orders and invoices arrive from many vendors.
The right starting stack depends on your office's routines, security needs, and existing systems. Choose tools that reduce handoffs before adding complexity.