100 Best Apps for Editors
Editors often move between drafts, source material, feedback threads, schedules, and final files. This first group covers versatile tools for creating copy, coordinating reviews, organizing research, and managing editorial work.
Google Docs
Google Docs is a cloud-based word processor with real-time coauthoring, comments, suggestions, and document sharing. It helps editors avoid conflicting document versions by keeping contributors working in one shared draft.
Microsoft Word
Microsoft Word is a desktop and web word processor with robust formatting, reviewing, and Track Changes tools. It helps editors manage detailed line edits and author revisions within a familiar document-reviewing workflow.
Grammarly
Grammarly reviews writing for grammar, spelling, punctuation, clarity, tone, and selected style issues. It helps editors catch routine language errors faster, leaving more attention for substantive editorial judgment.
Hemingway Editor
Hemingway Editor highlights readability concerns, including lengthy sentences, passive voice, and difficult words. It helps editors identify dense prose quickly when improving clarity for a general readership.
ProWritingAid
ProWritingAid analyzes drafts for grammar, style, readability, repetition, and other writing patterns. It helps editors conduct repeatable style checks across long manuscripts without manually scanning every pattern.
Scrivener
Scrivener organizes long-form writing into sections, research folders, notes, and rearrangeable document outlines. It helps editors oversee complex books or reports when chapters, notes, and sources become scattered.
Notion
Notion combines documents, databases, task lists, and collaborative workspaces for organizing editorial operations. It helps editorial teams centralize briefs, calendars, guidelines, and project information in one workspace.
Airtable
Airtable is a relational database platform for tracking records through customizable views, fields, and workflows. It helps editors monitor pitches, assignments, publication status, and contributor details without unwieldy spreadsheets.
Trello
Trello organizes work on visual boards using cards, lists, due dates, attachments, and collaborators. It helps editors see where each story stands from pitch through editing, approval, and publication.
Asana
Asana is a work-management platform for assigning tasks, tracking deadlines, and coordinating projects across teams. It helps editors reduce missed handoffs by making owners, dependencies, and due dates visible.
ClickUp
ClickUp provides tasks, documents, dashboards, and project views for coordinating varied operational work. It helps editors consolidate production tasks when planning, editing, and administration use separate tracking systems.
Slack
Slack is a workplace messaging platform that organizes conversations into channels, direct messages, and searchable archives. It helps editors resolve quick questions without burying decisions inside long email threads.
Zoom
Zoom provides video meetings, audio calls, team chat, and screen sharing for remote collaboration. It helps editors conduct live reviews and planning sessions when contributors work from different locations.
Adobe Acrobat
Adobe Acrobat creates, edits, comments on, signs, and manages PDF documents across common workflows. It helps editors annotate designed proofs accurately when final layouts arrive as PDF files.
PDF Expert
PDF Expert is a PDF reader and editor for annotating, organizing, filling, and signing documents. It helps editors mark up PDFs on Apple devices without printing proofs or using paper notes.
Dropbox
Dropbox stores, syncs, shares, and requests files through cloud folders accessible across devices. It helps editors collect large assets from contributors while maintaining a shared source-file location.
Google Drive
Google Drive stores and shares files while integrating closely with Google Workspace collaboration tools. It helps editors distribute drafts and reference materials with permissions that can be adjusted easily.
Microsoft OneDrive
Microsoft OneDrive provides cloud file storage, syncing, sharing, and integration with Microsoft 365 applications. It helps editors keep Word documents available across devices while preserving shared team access.
Evernote
Evernote captures notes, web clips, documents, images, and searchable notebooks for later reference. It helps editors retain scattered interview notes and clipped research instead of losing useful background.
Obsidian
Obsidian is a local-first note-taking application that links Markdown notes into connected knowledge bases. It helps editors connect recurring topics, sources, and ideas across an expanding personal archive.
Zotero
Zotero collects, organizes, cites, and shares research sources, bibliographic data, and attached files. It helps editors verify citations and preserve source details without manually rebuilding bibliographies.
Mendeley
Mendeley is a reference manager for organizing research papers, PDFs, citations, and reading notes. It helps editors manage academic source material when many papers require consistent bibliographic handling.
Feedly
Feedly aggregates RSS feeds, newsletters, and web sources into customizable topic-based reading collections. It helps editors monitor relevant coverage efficiently instead of checking numerous publications individually.
Pocket
Pocket saves articles, videos, and web pages for later reading across supported devices. It helps editors preserve promising links encountered during busy workdays for focused later review.
Otter.ai
Otter.ai records and transcribes conversations, producing searchable text from meetings and interviews. It helps editors revisit interview details faster without repeatedly listening through lengthy recordings.
Adobe InCopy
Adobe InCopy lets writers and editors edit assigned stories while designers manage linked InDesign layouts. It reduces conflicts when editorial teams need simultaneous text revisions without disrupting page design.
Apple Pages
Apple Pages is a word processor for drafting, formatting, and collaborating on documents across Apple devices. It helps editors avoid version confusion by keeping comments and revisions inside shared documents.
Ulysses
Ulysses provides a focused writing environment with a library, markup formatting, and publishing export options. It helps long-form editors organize many drafts without navigating cluttered folders or document windows.
iA Writer
iA Writer is a minimalist writing app that supports Markdown, document organization, and focused drafting. It reduces distraction for editors who need to concentrate on language rather than formatting controls.
LibreOffice Writer
LibreOffice Writer is a free word processor for creating, editing, formatting, and reviewing text documents. It gives budget-conscious editors a desktop document editor without requiring a proprietary office subscription.
Final Draft
Final Draft is screenwriting software that formats scripts and supports revision tracking, outlining, and collaboration. It prevents script editors from manually maintaining industry-standard screenplay formatting through repeated revisions.
QuarkXPress
QuarkXPress is desktop publishing software for designing page layouts for print and digital publications. It helps publication editors assemble text and visual elements into controlled, production-ready page layouts.
Adobe InDesign
Adobe InDesign creates professional page layouts for magazines, books, reports, and other published materials. It solves the challenge of producing consistent multi-page layouts with precise typography and reusable styles.
Canva
Canva is a visual design platform for creating graphics, presentations, documents, and social media assets. It helps editors quickly create supporting visuals without starting every promotional asset from a blank canvas.
Figma
Figma is a collaborative design platform for creating interfaces, prototypes, visual systems, and design feedback. It centralizes design review when editors must coordinate copy changes with product or creative teams.
Miro
Miro provides collaborative online whiteboards for mapping ideas, planning projects, and running visual workshops. It helps editorial teams turn scattered story ideas into shared plans during remote planning sessions.
Milanote
Milanote is a visual workspace for arranging notes, images, links, tasks, and creative project boards. It helps editors gather research and story references without losing connections between disparate source materials.
monday.com
monday.com is a work management platform for tracking projects, assignments, deadlines, and team workflows. It gives editors visibility into production status when multiple contributors are handling overlapping editorial tasks.
Basecamp
Basecamp organizes projects through message boards, to-do lists, schedules, files, and team check-ins. It reduces fragmented project communication by giving editorial teams a shared place for updates and decisions.
Wrike
Wrike is a project management platform for planning work, assigning tasks, and monitoring project progress. It helps managing editors identify overdue assignments before publication schedules and dependent work are affected.
Jira
Jira tracks issues, tasks, workflows, and releases for teams managing structured production or software work. It helps technical editors coordinate documentation changes alongside product issues and release deadlines.
Coda
Coda combines documents, tables, automations, and integrations into customizable collaborative workspaces. It helps editors replace disconnected trackers by combining editorial calendars, notes, and structured information.
Smartsheet
Smartsheet is a work management platform using spreadsheet-style sheets, reports, forms, and dashboards. It helps editorial operations track complex production schedules while preserving familiar spreadsheet-based planning workflows.
Todoist
Todoist is a task manager for capturing assignments, setting due dates, and organizing personal priorities. It helps busy editors avoid missing follow-ups by collecting small review tasks in one prioritized list.
Calendly
Calendly automates scheduling by showing availability and allowing invitees to book meeting times. It eliminates lengthy email coordination when editors need to schedule interviews, reviews, or contributor meetings.
Loom
Loom records screen, camera, and audio videos that users can share through links. It helps editors explain nuanced feedback asynchronously when written comments would be unclear or time-consuming.
Descript
Descript edits audio and video through text transcripts and includes recording and transcription tools. It speeds interview editing by letting editors find and revise spoken passages through searchable text.
Trint
Trint transcribes audio and video, enabling users to search, edit, and export transcript text. It reduces manual transcription work when editors need searchable interview material for articles or productions.
WordPress
WordPress is a content management system for creating, editing, organizing, and publishing websites. It helps web editors publish and update articles without directly editing site code.
Buffer
Buffer helps teams schedule, publish, and analyze social media posts across supported channels. It helps editors coordinate article promotion by planning social posts ahead of publication deadlines.
Ghost
Ghost is a publishing platform for creating websites, managing memberships, and sending email newsletters. It helps editors avoid juggling separate publishing and newsletter tools when running a reader-supported publication.
Medium
Medium lets writers and publications publish articles within a built-in reading and distribution platform. It helps editors reach an established reading audience without building and maintaining a standalone publication website.
Substack
Substack enables publishers to write posts, deliver newsletters, and manage paid or free subscriber lists. It helps editors simplify newsletter publishing and subscription management from one author-focused workspace.
Webflow
Webflow is a visual website builder and content management system for designing and publishing responsive sites. It helps editors update structured website content without relying on developers for every routine change.
Squarespace
Squarespace provides website templates, content editing, hosting, and commerce tools for polished online publications. It helps small editorial teams launch professional sites without assembling separate design and hosting services.
Mailchimp
Mailchimp helps teams create, send, automate, and measure email marketing campaigns and newsletters. It helps editors manage audience communications when manual mailing lists and campaign tracking become unwieldy.
HubSpot
HubSpot combines customer relationship management with marketing, content, email, and reporting tools. It helps editors coordinate content-driven lead generation when contacts and campaign data are scattered.
Yoast SEO
Yoast SEO is a WordPress plugin that provides on-page search optimization and readability guidance. It helps editors catch basic SEO and readability issues before publishing WordPress articles.
Ahrefs
Ahrefs provides tools for keyword research, backlink analysis, rank tracking, and site audits. It helps editors identify search opportunities when planning content without clear keyword or competitor insight.
Semrush
Semrush offers keyword research, competitive analysis, site auditing, and search marketing reporting tools. It helps editorial teams prioritize search-focused stories using organized visibility and competitor research.
Google Search Console
Google Search Console reports how Google indexes websites and how pages perform in search results. It helps editors diagnose indexing or search visibility problems affecting published articles.
Google Analytics
Google Analytics measures website traffic, audience behavior, conversions, and content engagement across digital properties. It helps editors understand which content attracts and retains readers rather than relying on intuition.
Surfer
Surfer analyzes search results and provides content optimization recommendations for pages targeting specific queries. It helps editors shape search-oriented drafts when they need clearer topical coverage guidance.
Clearscope
Clearscope analyzes relevant terms and topics to guide search-focused content briefs and draft optimization. It helps editors make SEO feedback more concrete during revisions of important organic-search articles.
Frase
Frase supports search content research, briefing, drafting, and optimization around target search queries. It helps editors reduce repetitive research work when preparing structured briefs for writers.
LanguageTool
LanguageTool checks spelling, grammar, punctuation, and style across multiple languages and writing environments. It helps editors spot language errors in multilingual drafts before spending time on deeper edits.
Slick Write
Slick Write analyzes writing for grammar, style, readability, and repeated wording in pasted text. It helps editors quickly flag mechanical issues when reviewing short drafts or web copy.
Readable
Readable assesses text readability and provides writing quality feedback for documents and web content. It helps editors align copy with a target reading level before publication.
Wordtune
Wordtune suggests alternative phrasing and rewrites to adjust clarity, tone, and sentence flow. It helps editors explore concise revisions when a sentence communicates the right idea awkwardly.
DeepL Write
DeepL Write suggests grammar, phrasing, tone, and style improvements for written text. It helps editors refine wording when polishing business copy or non-native English drafts.
Reedsy Book Editor
Reedsy Book Editor is a browser-based tool for writing, formatting, and exporting book manuscripts. It helps book editors prepare clean manuscript files without manually managing complex layout formatting.
Vellum
Vellum formats book manuscripts into ebook and print-ready files using a macOS application. It helps editors produce consistent book layouts without hand-coding ebook files or hiring specialists.
Atticus
Atticus is a browser-based writing and formatting tool for creating print and ebook manuscripts. It helps authors and editors keep drafting and book formatting in one shared workflow.
Drafts
Drafts captures text quickly and routes it through customizable actions to other apps and services. It helps editors preserve ideas and incoming copy when switching contexts makes notes easy to lose.
Contentful
Contentful is a headless content management system for organizing and delivering structured content across channels. It helps editors reuse approved content across websites and apps without duplicating updates manually.
Acrolinx
Acrolinx analyzes enterprise content against configured style, terminology, tone, and compliance guidance. It reduces off-brand copy by flagging deviations before editors approve content for publication.
Writer
Writer provides AI-assisted writing and style guidance based on an organization's approved content rules. It helps distributed teams maintain a consistent voice across drafts created by different contributors.
QuillBot
QuillBot offers paraphrasing, grammar checking, summarization, and citation tools for revising written material. It helps editors quickly explore clearer wording when source copy feels repetitive or awkward.
PerfectIt
PerfectIt checks documents for consistency in capitalization, hyphenation, abbreviations, and editorial style choices. It catches small inconsistencies that are tedious to find during manual copyediting passes.
AutoCrit
AutoCrit analyzes fiction manuscripts for pacing, repetition, dialogue, word choice, and readability patterns. It helps fiction editors identify recurring manuscript issues before providing detailed developmental feedback.
Antidote
Antidote provides grammar, spelling, style, and dictionary tools for English and French writing. It helps bilingual editors review language mechanics without switching among separate reference tools.
Ginger
Ginger provides grammar corrections, sentence rephrasing, spelling assistance, and translation features. It helps writers repair common language errors when preparing drafts for editorial review.
Scribbr
Scribbr offers citation tools, plagiarism checking, proofreading services, and academic writing resources. It helps academic editors manage citation formatting and investigate potential text overlap efficiently.
Copyscape
Copyscape searches the web for pages containing text that matches submitted content. It helps web editors investigate duplicate-copy concerns before publishing or commissioning new material.
Readwise
Readwise imports and organizes reading highlights from books, articles, documents, and supported apps. It helps editors retrieve research notes that would otherwise remain scattered across reading platforms.
Instapaper
Instapaper saves web articles for focused reading, highlighting, and offline access. It helps busy editors preserve useful stories when they lack time to read immediately.
Raindrop.io
Raindrop.io organizes bookmarks, web links, files, tags, collections, and visual previews. It helps editorial teams find saved resources without digging through unstructured browser bookmarks.
Diigo
Diigo lets users bookmark, annotate, highlight, tag, and share web pages. It helps researchers preserve contextual notes on source pages for later editorial verification.
Hypothesis
Hypothesis enables collaborative annotation of web pages, PDFs, and selected digital documents. It helps editors discuss specific passages directly instead of exchanging vague revision comments.
Rev
Rev provides transcription, captioning, subtitle, and translation services for audio and video. It helps editors turn recorded interviews into searchable text for reporting and revision.
Sonix
Sonix automatically transcribes audio and video, with tools for editing, subtitles, and translation. It helps multimedia editors create workable transcripts without manually typing every spoken word.
Happy Scribe
Happy Scribe provides transcription, subtitling, translation, and caption-editing tools for media files. It helps video editors prepare accessible captions and transcripts from recorded material.
Fireflies.ai
Fireflies.ai records, transcribes, and summarizes meetings across supported conferencing platforms. It helps editorial leads capture assignment decisions when nobody can take complete meeting notes.
Drupal
Drupal is an open-source content management system for building and managing structured websites. It helps publishers organize complex content types, permissions, and workflows on larger sites.
Wix
Wix provides website building, hosting, content management, and design tools through a visual interface. It helps small editorial teams publish polished websites without managing underlying web infrastructure.
Hootsuite
Hootsuite manages social media scheduling, publishing, engagement, and monitoring across connected accounts. It helps editors coordinate promotional posts without logging into every social platform separately.
CoSchedule
CoSchedule combines a marketing calendar with project planning and social media scheduling tools. It helps content teams see deadlines, campaigns, and distribution work within one shared calendar.
Screaming Frog SEO Spider
Screaming Frog SEO Spider crawls websites to identify technical SEO, links, metadata, and content issues. It helps web editors locate broken links and missing metadata across large collections of pages.
Moz Pro
Moz Pro provides SEO tools for keyword research, site audits, rank tracking, and link analysis. It helps editors prioritize search-focused improvements using structured site and keyword information.
Affinity Publisher
Affinity Publisher is desktop publishing software for designing layouts, books, magazines, and marketing materials. It helps print-focused editors create precise page layouts without relying on web-based design tools.
These tools can form a dependable foundation, but the right mix depends on your publication format, collaborators, and existing systems.